The role of the Secretary

Responsibilities include:

  • Generate and publish the committee meeting agenda to all committee members
  • Record the minutes of the meeting and publish a draft to all committee members promptly for review and comments
  • Incorporate comments into the final draft for approval at the next meeting. Print agreed minutes and file in Minutes folder in clubhouse for membership to review should they so wish
  • Follow up on outstanding actions for inclusion in the agenda for the next meeting
  • Generate and publish agenda for AGM, collect officers’ reports, accounts, email to membership 21 days before meeting
  • Hold all the club’s legal and governance documentation
  • Ensure the club is compliant with all relevant legislation and contracts
  • Enter into contracts on the club’s behalf
  • Negotiate contracts with external suppliers on the club’s behalf as necessary
  • Email membership on all relevant matters, ie club rules, tournaments, work parties, etc
  • Be the first point of contact for any new general enquiry